Exciting news!
The Vermont State Legislature recently approved a portion of Coronavirus Relief Funds to improve records management and expand digital access to records.

This is a great opportunity for you to expand your office’s technology, provide convenient online access to constituents, and digitally preserve the official records of your town. But as exciting as it is, we know that selecting a new software package can also be a bit intimidating. You might be worried that you’ll miss something important since this process is moving so fast, or that you don’t know where to begin.

Don’t worry. Cott can help.

Since learning about this exciting opportunity, the Cott team has worked rapidly to develop an easy process and a well-defined set of solutions that will help you optimize grant funding for your town. Cott will be with you every step of the way, partnering with you to develop a straightforward plan and implement the best solution for your office.

Join one of our upcoming webinars and learn about the system configuration we would recommend for your office and what to expect between now and the end of the year should you decide to trust Cott to be your partner in this:

FREE Webinar: Cott Systems' Solutions for Vermont: Thursday, August 13, 2020, at 3:30 pm

FREE Webinar: Cott Systems' Solutions for Vermont: Monday, August 17, 2020, at 11:00 am

If we have not already, we will reach out soon to discuss your needs and help you get started on your application. Mark Kirk, who represents Cott Systems in New England, is available to answer any question you might have. Please feel free to contact Mark directly at any time:

MARK KIRK | c) 860-429-4409 | e) mkirk@cottsystems.com



As a trusted partner to 29 Vermont clerks, Cott has helped more Town and City Clerks modernize their records management systems than any other provider in the state. We understand your needs well and offer a wide range of digitization services that can also be covered by CARES Act funding.

For more than 130 years, Cott has provided innovative records management solutions to local governments. A century of experience makes it possible for Cott Systems to provide all the services you need to preserve and modernize the rich history of your town.

Cott Systems not only builds effective solutions that save town clerks time and money, we build partnerships that our customers and their constituents can count on. We collaborate with our customers to ensure their experiences with our company and software solutions are of the highest value. We are committed to serving the records management needs of offices like yours and look forward to being a part of this initiative to bring Vermont’s land records into the 21st century.

Cott Systems is proud to partner with these Vermont Town Clerks

SONYA MCLAM | Bradford Town Clerk
SUE GAGE | Brandon Town Clerk
SHARON LUCIA | Bristol Town Clerk
JUDITH ROBERT | Calais Town Clerk
GLORIA MENARD |Clarendon Town Clerk
LUCRECIA WONSOR| Killington Town Clerk
PATRICIA SCOTT | Lunenburg Town Clerk
ANITA SHELDON | Manchester Town Clerk
BOBBI BRIMBLECOMBE | Marshfield Town Clerk
ANN WEBSTER | Middlebury Town Clerk
ELIZABETH REIGHLEY | Montgomery Town Clerk
JOHN ODUM | Montpelier City Clerk
CAROL HESSELBACH | Newfane Town Clerk

BONNIE MUNDAY | Norwich Town Clerk
DEB HAWKINS | Pawlet Town Clerk
HELEN MCKINLAY | Pittsford Town Clerk
BETSY WESCOTT | Poultney Town Clerk
JOYCE MAZZUCCO | Randolph Town Clerk
KARMEN BASCOM | Royalton Town Clerk
HENRY HECK | Rutland City Clerk
CURRY GALLOWAY | St. Albans City Clerk
LISA WALKER | Stowe Town Clerk
TRACY BORST | Thetford Town Clerk
FLO-ANN DANGO | Weathersfield Town Clerk
STACI SARGENT | West Fairlee Town Clerk
CHRISTINE WENER | West Rutland Town Clerk
THERESE LOUNSBURY | Wilmington Town Clerk

Our solution for Vermont Coronavirus Municipal Records Digitization Grants
includes our best-in-class products and services trusted by dozens of Vermont Town Clerks:



Designed with Town Clerks and their constituents in mind, RecordRoom is an intuitive, cloud-based solution to efficiently receive, record, and store records. A user-friendly interface makes it simple to record documents with a look and feel familiar to anyone who spends time surfing the web. Hosted on the secure Cott Cloud with multiple levels of security, RecordRoom offers superior business continuity with secure, convenient access to your records management solution from any location 24/7/365. >>> Click here for more information


Paired with RecordRoom, RECORDhub provides a convenient, single-point searching and eCommerce experience for your constituents. Using the latest programming technology, our experts have designed a clean, straightforward, and intuitive interface that gives searchers a convenient shopping cart experience similar to popular online shopping sites. RECORDhub offers a variety of subscription plans and rates that can be tailored to best meet your revenue generation goals. >>> Click here for more information

Watch RecordRoom and RECORDhub Vermont Demo


Cott has the proven experience to deliver a backfile scanning solution to address your specific goals. From land and court records to large plats and microfilm, we can help. Our dedicated scanning professionals have years of experience in historical document preservation and are capable of digitizing virtually any type of media. You can trust in our ability to handle your records with care. Our project manager will coordinate project schedules and keep you informed every step of the way to ensure quality and satisfaction.


We know that service after implementation is most often the reason a customer will choose to stay or leave their software vendor. That is why we are passionate about ensuring your experience is nothing less than excellent. At Cott, we work with our customers to go beyond top-quality service and build relationships that they, and their constituents, can count on. Our analysts and programmers average seven years of industry experience and ready to work with you to address your requests.