MOVING FROM PAPER TO DIGITAL?
Are you experiencing a growing demand for electronic access to your historical records?
Are you concerned about the historical records in your care that do not have a digital backup?
Cott has the proven experience to deliver a backfile scanning solution to address your specific goals. From land and court records to large plats and microfilm, we can help. Our dedicated scanning professionals have years of experience in historical document preservation and are capable of digitizing virtually any type of media. You can trust in our ability to handle your records with care. We can assist you with digitizing any media:
– Bound and unbound books
– Loose and wide format paper documents
– 16MM and 35MM roll microfilm
– Aperture cards
– Microfiche
– Microfilm jackets
– Paper index cards
– Plats
“Our office handles civil and criminal records, along with land records sales, marriage licenses, and birth certificates. Over the years working with the Cott team, we’ve been able to scan and enter our records into a database that is searchable and user friendly. It has been a huge task, but the Cott team has been there for us every step of the way.”
-Patreace McGee, Chief Deputy Clerk, Evangeline Parish, LA
WHAT SETS COTT SYSTEMS APART?
EXPERIENCE
Cott Systems has been an innovator in records management for over 130 years and has been digitizing records since the technology became available in the 1970s. Our team has more than 50 years of combined experience in document preservation and restoration.
SUPERIOR RESULTS
We use the latest scanning equipment to give you superior digital images, including Zeutschel bound book scanners, WideTEK duplex wide format scanners, and Kodak i5600 generation high-speed scanners that enable us to achieve maximum quality and image correction.
FLEXIBILITY
Cott Systems will work with you to develop a plan that meets your schedule and your budget. Since many of your records cannot leave the office, we are capable of scanning bound and unbound books, negative image pages, plats, and even those worn from heavy use in your office. Backfile conversion projects utilizing other types of media can be performed off-site at our secure facility.
QUALITY ASSURANCE
Quality control is initiated at every step of the process, and images are manually inspected to ensure you receive the best scan possible. Identification & Organization your digital images will be organized into the appropriate file structure specified in your project, making it easy for you to find the information you need.