The Power of Co iQ Intelligent Search

At the heart of Cott’s Record Room Software is Co iQ intelligent search technology, designed to offer an intuitive and efficient search experience. Unlike traditional record-keeping systems, Co iQ allows users to search across multiple categories simultaneously, delivering precise results tailored to their needs. Whether a user is a novice or a seasoned professional, Co iQ ensures that finding the right document is quick and effortless.

Seamless Scanning and Digital Conversion

One of the biggest challenges in records management is digitizing historical documents while ensuring easy future access. Cott’s field scanning team excels at converting legacy paper records into a searchable digital format, preserving essential documents and freeing up valuable office space. The software’s user-friendly interface also allows staff to scan and import new documents effortlessly, ensuring a smooth transition to a paperless system.

Secure, Cloud-Based Access Anytime, Anywhere

Hosted in the Cott Cloud, Record Room Software provides multiple layers of security, ensuring the safe storage and retrieval of sensitive records. This cloud-based system is accessible from any location with a secure internet connection—whether from an office, a construction site, or out in the field. Users can securely log in via a standard web browser, providing unparalleled flexibility for county officials, consultants, and the public.

Advanced Document Search Capabilities

Record Room Software offers powerful search functionality that allows users to locate documents using various identifiers, such as:

• Drainage district
• Document type
• Lateral details
• Custom combinations of search terms

This flexibility ensures that users can find exactly what they need with minimal effort, enhancing productivity and efficiency.

Go Paperless and Enhance Security

By utilizing Cott’s document scanning plan, counties can transition to a fully digital system, reducing reliance on physical records and creating a secure electronic backup. Key benefits include:

• Easy access and reference to historical records
• Protection of vital documents from damage or loss
• Optimized office space through the elimination of bulky file storage
• Secure authentication for remote access

A Revolution in Records Management

Cott’s innovative approach to records management has transformed how counties handle their important documents. The success story of a county digitizing 49,000 drainage district records is just one example of the software’s capabilities. With dynamic search processes in place, county teams, professional consultants, and the public can easily access essential records, streamlining operations and enhancing transparency.

Experience the Future of Records Management

With a proven track record since 1888, Cott Systems continues to lead the way in records management innovation. Whether you need to digitize historical documents, streamline daily operations, or provide secure remote access, Record Room Software delivers an intuitive, powerful, and reliable solution.

To learn more, contact Don Beussink, Account Executive, State of Iowa:

Transform your records management process today with Cott’s Record Room Software and experience efficiency like never before!

What other Offices can we work with?

• Clerk’s Office
• Building & Zoning Department
• Public Works & Engineering
• Police & Fire Departments
• Courts & Legal Services
• Health & Human Services
• Elections Office  
• Parks & Recreation  
• Treasurer’s Office

Reach out and let us show you how we did it!!